What is MPS?


Managed print services (MPS) is when an external service provider handles your printing needs. This ranges from printer hardware, resource monitoring, and troubleshooting. You usually begin by analyzing your current printing needs, output, and current expenses. From there, an MPS provider can estimate how much hardware you would need, install and maintain them, and only charge you for what is used.

MPS is an excellent way to manage your resources and ensure minimal wastage. Not only do you get a clear overview of how your printing assets are being used, you no longer have to worry about maintaining them or keeping them supplied, freeing up time to focus on more important business.

How do I pay for managed print services?

Most MPS providers offer subscription-based on per-page payments. You may ask for a quote for each, or get the provider’s recommendation based on your needs.

Some additional questions to ask when finalizing pricing include:

  • Do you provide monthly maintenance plans?
  • Are all consumables included in a subscription, or do we pay per piece/part?
  • What are your payment plans for the initial set up?

What are the benefits of managed print services?

The ultimate benefit of MPS is the increased productivity that comes from gaining control of your printing. You get additional document security for your in-office works and your telecommuters, and it helps both your finances and the environment.

  • Get a thorough assessment of your printing infrastructure.
  • Get technical support, maintenance, and help with change requests.
  • Stop worrying about replenishing supplies and coordinating purchasing schedules.
  • Get a clear overview of your printing costs and what you’re spending on.
  • Limit any unauthorized or personal printing.
  • Optimize your total print output.
  • Keep your entire printing process digitized, secure, and easy to utilize outside of the office.

Ultimately, investing in managed print services gives you and your team an easily utilizable, efficient business tool without any additional stress or work to distract you from growing your business.