Managed print services (MPS) is a great business decision for any company. Streamlining your office printing comes with benefits to efficiency, the environment, and your bottom line.
In the past few years, printing has been under scrutiny due to concerns about cost, efficiency, and security. In the most extreme cases, controversial technologies such as 3D-printed guns have made headlines. Cyber security experts identified printers as a potential vulnerable point of entry for hackers, which initiatives like as hackathons that reward researchers who can discover bugs and loopholes in top-of-the-line printers.
With these issues in play, it is necessary for businesses to transform their traditional paper-oriented workflows to suit the new digital age. Internally, this calls for changes that encourage operational excellence throughout the organization.
When it comes to a business’ printing needs, we recommend boosting security, efficiency, and profits with managed print services (MPS).
What is MPS?
Managed print services means that all print-related services are offered and tracked by an external provider. This external provider may send in printers, track usage, optimize for output, and send a simple invoice for all pages printed (and a summary of pages tracked) each month.
This makes printing simple and convenient for your teams, since MPS providers would take care of monitoring:
- The pages produced by your employees
- Office printers, copiers, and scanners
- Materials sent for quick printing, mailing, and distribution
- IT help desk support, technical service, and maintenance
- Paper, ink, toner, and other supplies
A good MPS provider will ensure your printing solutions work seamlessly, and exactly the way they should, so that operational issues don’t get in the way of productivity.
Let’s delve deeper into three ways that managed print services will benefit your company’s print infrastructure, while providing an edge over the competition.
3 Benefits of Managed Print Services
Managed print services help you deliver measurable results, helping you scale as your business evolves. Get to know how.
MPS reduces your overall printing costs
A study published by the International Data Corporation (IDC) breaks down the various expenses of printing in an average company. According to the study, printing can take up from 1-3% of a company’s annual revenue, with their expenses being wasted on as much as 14% on document-related tasks, and inefficient printing practices. In addition, for every US$1 spent on printing, approximately US$9 is spent to manage the printing environment.
By getting a managed print services provider, you can calculate your business’ total cost of printing, while helping pinpoint the percentage of your potential savings once you start optimizing for efficient printing. You may also find that you maintain more printers, copiers, and scanners than you actually need.
MPS can streamline your business processes
As a solution, managed print services can also streamline, automate and mobilize your business processes. Instead of delving into every specific detail, this gives you more time to focus on other tasks outside of printing, as well as maximizing the quality and quantity of your output – AKA your productivity.
At the onset, MPS can help you plan resources, and the flow of information and documents throughout your organization. As time goes on, these services will also effectively handle any changes that may arise from a hardware, software, and end-user (employee or customer) perspective. At the end of the process however, this also creates a sense of transparency – allowing you to see the metrics on how your printers are performing and what exactly is being printed.
MPS increases your print system security
Although printing can seem fairly straightforward, thanks to high-tech wireless printing and the like, security is more important than ever. When overlooked, you risk exposing your network to breaches, since printers have joined networked computers, laptops, tablets, and smartphones as popular entry point for hackers to carry out cyber attacks.
In a survey of more than 2,000 global IT security practitioners, 60% of its respondents acknowledge that a data breach involving a network-connected printer has likely occurred. However, only 34% of them also said that their organization has a process for protecting their most high-risk printers, revealing a glaring security gap which can leave expensive consequences at best, and crippling effects at worst.
To address this, managed print services can help businesses craft a smarter print security strategy. This includes the locking down of printers (just like computers), the limiting of administrative privileges, username and password guidelines, and monitoring provisions. In addition, MPS providers can assist in consistently updating your firmware, as well as provide security awareness training to print administrators.
Ultimately, MPS is an advantage that saves: not only your time and expenses, but also your business’ most critical assets.
Let us help you create a smarter printing strategy for your business.