Turning to third-parties for Managed Print Services (MPS) is set to get a renewed impetus. When the Intergovernmental Panel on Climate Change recently announced that the Earth is only decades away from disaster should trends not change immediately, it became more important than ever for businesses to implement environmentally-friendly policies and practices.
You may think that going green requires complicated restructuring and strategizing. However, a few simple changes, such as employing MPS, can drastically improve your company’s environmental impact.
Managed Print Services (MPS) in a nutshell
Whilst the solutions offered by a provider of print service management can be broad and varied, the end result is that the entire maintenance of your printers, and the optimizing of your print practices, is handled by a third-party. This ensures that hardware and software is always up-to-date, company-wide printing practices are the most efficient and maintenance of the equipment is carried out promptly when needed.
The carbon footprint of an organization is an estimate of the impact a company has on the environment by measuring the volume of greenhouse gases and carbon dioxide emitted. The first factor that affects a company’s carbon footprint is the amount of power used to run the business. The second factor assessed is the amount of emissions created to make the products required to conduct the business. This includes printer ink cartridges and toners.
When printing is left unmanaged, not only can costs spiral out of control, unnecessary waste and energy usage will cause your company practices to negatively impact the environment. Having a third-party manage and optimize the company’s printing can help lower waste, reduce energy costs and make for an eco-friendly enterprise by reducing its carbon footprint.
How MPS can help businesses become more eco-friendly:
MPS printing assessments
Before an MPS provider can begin improving the operational processes of an organization, they must first carry out a printing assessment. This will give a clear and detailed overview of the company-wide printing practices and usage. A printing assessment can offer immediate insights into printing behavior, volume and costs. With this information, the MPS provider will be able to offer opportunities for reducing waste, lowering costs and increasing printing productivity.
Improve processes and behaviors
Once an MPS printing assessment has identified the areas where an organization can improve its practices, the Managed Print Services provider will set about implementing new, more efficient printing processes. They will outline printing rules and instructions per department, such as double-sided printing, black and white printing, or no printing of emails, with the aim of reducing paper, waste and energy costs.
Outdated or obsolete printing and scanning equipment is costly to run, with older machines being less energy efficient than their modern counterparts. An MPS provider will give the entire printing hardware and software a complete overhaul, updating the fleet with the most energy efficient and eco-friendly options.
Optimize printer layout
A common source of energy wastage comes from running too many printers per department. With MPS, a restructuring of the printer layout, and a consolidation of existing machines, will produce the most efficient system based on the needs of each department. A reduction in the number of printers will cut down on energy consumption and costs, and improve the carbon footprint of your fleet.
One incredibly impactful way MPS can help businesses become more eco-friendly is by introducing paperless systems. One possible service an MPS provider can offer is secure digital archiving using cloud-based storage. By eliminating the need to print important documents for storage and archiving purposes, the reduction in paper leads to a more environmentally sustainable way to conduct business.
Reduction in waste
Whilst already touched on in this piece, one of the most valuable ways that MPS helps the environment is with the reduction in waste. By optimizing print practices and behaviors, MPS will significantly reduce the amount of paper used in a company, which, in turn, means less spent on paper and less paper wastage. A reduction in print volume also means fewer toner and ink cartridges are used, positively impacting the company’s carbon footprint. With the regular servicing of equipment that comes along with MPS, printers and scanners will also last longer.
Managed Print Services will streamline printing procedures, consolidate and optimize the print fleet, cut down on paper, reduce waste and lower energy consumption. MPS greatly improves a company’s carbon footprint with environmentally sustainable practices. With MPS, companies can go green without having to lift a finger.